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A0034887B
VICTORIA ABN 82 104
322 096 |
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Beaumaris Conservation
Society Inc. |
P.O. Box 7016 BEAUMARIS VIC 3193 |
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info@beaumarisconservation.net |
Tel 0395891802, 0429176725 Fax 0395895194 |
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Constitution |
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Click on a blue hyperlink of
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Rules of the Beaumaris
Conservation Society Incorporated, incorporated as Association No. A0034887B
under the Associations Incorporation
Act 1981
of the State of Victoria |
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1. |
11. |
21. |
21. Seal |
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2. |
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22. Referendums |
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3. |
3. Membership
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23. |
23. Notices
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6. |
16. |
16. Observers
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7. |
17. |
17. Secretary |
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27. Regulations
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8. |
18. |
18. Treasurer |
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9. |
19. |
19. Director
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10. |
10. Notice
of General Meetings other than the Annual General Meeting |
20. |
20. Cheques
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1.1 The name of the incorporated association
is Beaumaris Conservation Society Inc. (hereinafter called "the
Association"). 1.2 The aim of the Association is to work
for better conservation, particularly that of the Beaumaris area. 1.3 The objectives of the Association
shall be to: (a) succeed,
and continue the work of, the Beaumaris Conservation Society, it having
originally been an unincorporated body, the Beaumaris Tree Preservation
Society, that was formed at the Inaugural Meeting of its
Members on 28th January 1953, and whose Constitution was adopted in March
1953 and altered at its Annual General Meetings held
in September 1970 (when its name was changed to Beaumaris
Conservation Society), September 1978 and September 1993;
and it having been the organization that originally proposed these Rules and
whose members were the founding members of the Association, pursuant to a resolution, in accordance with the
Constitution of the Society, of a General Meeting of the Society, held on 9th
April 1997, (b) to encourage, to the greatest
degree possible, and with special reference to the land, sea and air in the
Beaumaris area: (1) The conservation and restoration of the
indigenous flora and fauna (2) The protection of natural landscape, foreshore and seascape,
including features of geographical, geomorphological and geological
significance (3) Action to eliminate or prevent pollution (4) Requirements, for Beaumaris, that sufficient land holdings, of
both publicly and privately owned land, have a permanent reservation apply,
at least to the most publicly visible part of them, in sufficiently widely
distributed areas, in a form and condition that continues to provide suitable
habitat for the many trees and other plants, particularly those indigenous to
Beaumaris, that give Beaumaris throughout its distinctive treed and leafy
character (5) The maintaining by authorities of active measures to encourage the
continued widespread and prominent presence of such plants and that local
character; (c) to
encourage and participate in the replanting of indigenous flora in the
Beaumaris area; (d) to encourage and participate
in the planting of suitable trees and shrubs in nature strips, in parks, on
the foreshore, and in other places within the Beaumaris area; (e) to promote a public
conscience favourable to the carrying out of the aforesaid objects; (f) to buy, sell and lease land
and to mortgage the same; (g) to enter into correspondence
and to make contracts with other organizations, persons and companies and
with municipal and other authorities; (h) to do all such things as may
in the opinion of the Association assist in the promotion of the said
objects; and (i) to co-operate or conjoin in
any suitable way with other bodies or organizations having objects completely
or in part similar to those of the Association. Interpretation 2.1 In these rules, unless the
contrary intention appears: "Committee"
means the Committee of Management of the Association. "Financial
year" means the year ending on 30th June. "General
Meeting" means a general meeting of members convened in accordance with Rules
7-9. "Member" means
a paid up member of the Association. "The Act"
means the Associations Incorporation
Act 1981 of the State of Victoria. "The
Regulations" means regulations under
the Act. "Public
Officer" means Public Officer
under the Act. 2.2 In these Rules, a
reference to the Secretary of the Association is a reference: (a) where a
person holds office under these Rules as Secretary of the Association - to
that person; and (b) in any other case, to the
Public Officer of the Association. 2.3 Words
or expressions contained in these rules shall be interpreted in accordance
with the provisions of the Acts Interpretation Act 1958 of
the State of Victoria and the Act as in force from time to
time. Membership 3.1 A member of the
Association shall be a member in only one of the following five classes of
membership: (a) Individual
Membership, in which one individual natural person is the member, (b) Family Membership, which
shall apply to an individual or to a family of natural persons, and in which
up to two of those persons shall be nominated as members, with each of those
two having the rights and privileges of members, (c) Membership as a Member Body,
which shall be either an incorporated body or an unincorporated body, but the
rights and privileges as a member shall only be exercised by a single
Representative that has been nominated by the Member Body in writing to the
Treasurer, and whose nomination has been received by him at least twenty-four
hours before the meeting or other activity has begun, and registered in the
Register of Members by the Treasurer. (d) Life Membership, in which the
Life Member is an individual natural person that has been admitted as a
member for life by resolution of the Committee upon the payment to the
Association of the fee for a Life Membership, which shall be twenty times the
annual subscription rate for an Individual Member, or (e) Honorary Life Membership,
in which the Honorary Life Member shall have been an Honorary Life Member of
the Beaumaris Conservation Society at the time of its incorporation, or an
individual natural person that has been recommended by the Committee, in a
citation included in the notice of a General Meeting, to be admitted as an
Honorary Life Member for distinguished services rendered towards the aim and
objectives of the Association, and that has been admitted as an Honorary Life
Member by a resolution of that General Meeting carried by the vote of a three
quarters majority. 3.2 A
person, family or body that was not a member of the Association at the time
of incorporation of the Association, or that was such a member at that time
but has ceased to be a member, shall not be admitted to membership of the
Association, except as an Honorary Life Member, unless: (a) such a
person, family or body applies for membership as provided in Rule 3.3, and (b) admission of that person,
family or body has then been approved by the Committee. 3.3 An
application for membership of the Association shall be made in writing in the
general form set out in Appendix 1, and shall be lodged with the
Treasurer of the Association, together with payment of the subscription
prescribed for the category of membership being sought. The application shall
be accompanied by the details required, under Rule 5.1, to be
kept by the Treasurer. 3.4 As soon as practicable
after the receipt of an application, the Treasurer shall provide the
applicant with a receipt for the subscription money tendered, and refer the
application to the Committee. 3.5 Upon an application being
referred to the Committee, the Committee shall determine whether to approve
or reject the application. The Treasurer shall promptly inform the applicant
of the decision of the Committee, and shall, if the application is rejected,
offer to refund the applicant the subscription money tendered in exchange for
a return of the receipt or a further receipt for the amount refunded. If the
application is approved, the Treasurer shall enter the applicant’s name
and other prescribed details in the Register of Members kept by him and, upon
the name being so entered, the applicant is thereby admitted to one of the
classes of membership of the Association. 3.6 Any
right, privilege, or obligation of a member by reason of that member’s
being a member of the Association is not capable of being transferred or
transmitted to another person or body, and terminates upon cessation of the
membership, whether by death, resignation or other cause. Entrance Fee and Annual
Subscription 4.1 There shall be no entrance
fee required to be paid in addition to the annual subscription, or the fee
for Life Membership, nor is any payment required from an Honorary Life
Member. 4.2 The annual subscription
for each class of membership below in a particular financial year shall be
that most recently set by a resolution of the Annual General Meeting in a
financial year prior to the financial year in question. Until it has been so
set it shall be: Individual
Member: Six dollars Family Member:
Ten dollars Member Body:
Fifteen dollars 4.3 The
annual subscription becomes due and payable on the first day of July in the financial
year in question. Register of Members 5.1 The Treasurer shall keep
and maintain a Register of Members in which shall be entered the name,
address and, if any, a private and a business telephone and facsimile number
of each member, an electronic mail address and the last consecutive period,
in terms of first and last years for which the member has been a financial
member. No member may vote at Committee or General Meetings while
he refuses, after being requested, to inform the Treasurer of his address.
The Treasurer shall include in the Register of Members the name, address, and
other details as listed above, of the Representative of each Member Body, and
shall keep for each Member Body, a copy of its Constitution, or if it has no
Constitution, a list of its members. 5.2 The
Register of Members shall be available at the address of the Public
Officer for inspection by members by appointment. Termination of Membership 6.1 Termination of the
membership of an Individual Member shall take effect if: (a) the
member dies, (b) the Secretary receives
written notice from the member that he has resigned, (c) the member has not paid
the annual subscription for the current financial year by the last day of
that year, or (d) the member has been
expelled from the Association in accordance with the provisions of Rule 6.5. 6.2 Termination
of the membership of a Family Member shall take effect if: (a) all the
persons in the family die, (b) the Secretary receives
written notice from the Family Member that they have resigned, (c) the member has not paid
the annual subscription for the current financial year by the last day of
that year, or (d) the member has been
expelled from the Association in accordance with the provisions of Rule 6.5. 6.3 Termination
of the membership of a Member Body shall take effect if: (a) the
body is dissolved, wound up or otherwise ceases to exist, (b) the Secretary receives
written notice from the Member Body that it has resigned, (c) the member has not paid
the annual subscription for the current financial year by the last day of
that year, (d) the member has been
expelled from the Association in accordance with the provisions of Rule 6.5 6.4 Termination
of the membership of a Life Member or an Honorary Life Member
shall take effect if: (a) the
member dies, (b) the Secretary receives
written notice from the member that he has resigned, or (c) the member has been
expelled from the Association in accordance with the provisions of Rule 6.5. 6.5 If the
Committee has resolved that a member has, by any act or omission,
disadvantaged the Association to such an extent that it is no longer in the
Association’s best interests that such member should continue to be a
member of the Association, the Committee may, after giving such member a
reasonable opportunity to be heard by the Committee, and to place before it
in person or in writing or both such explanation or other material as the
member might wish, resolve that the member be expelled from the Association.
Any such member so expelled shall be notified by the Secretary in writing of
the resolution for such expulsion within one month thereof and may upon
giving notice in writing to the Secretary within one month of such
notification, appeal to a General Meeting, which meeting shall be called by
the Committee, and be held within three months of the resolution for
expulsion. That General Meeting may confirm or rescind the resolution for
expulsion. A Family Membership is not revoked if a member within that class
of membership is expelled and there is at least one continuing member, but
the expelled person shall not exercise any right or privilege unless that
person is re-admitted. Re-admission of expelled members shall require a
resolution of a General Meeting. In the case of a Life Member or Honorary
Life Member, expulsion does not take effect until ratified by a resolution of
a General Meeting, which shall in the case of an Honorary Life Member require
the vote of a three quarters majority. The prescribed fee originally paid by
an expelled Life Member, less five per cent of the original amount for each
completed year of membership, shall be refunded in writing if a request in
writing for such a refund is received by the Treasurer within three months of
the expulsion having been finally confirmed. Annual General Meeting 7.1 The Association shall in
each calendar year convene an Annual General Meeting of its members. 7.2 The Annual General Meeting
shall be held at such time and place as the Committee determines, but in
September, unless the Committee determines otherwise in the twelve month
period before the meeting. 7.3 The Secretary shall post a
notice of and agenda for business of the Annual General Meeting to all
members in the first fourteen days of July, or in the first fourteen days of
such other month, one and not more than one clear month ahead of the meeting,
that the Committee may determine in the twelve month period before the
meeting. 7.4 The Annual General Meeting
shall be specified as such in the notice convening it. 7.5 The ordinary business of
the Annual General Meeting shall be: (a) to confirm
the minutes of the previous general meeting, (b) receive from the President
and from the Treasurer, on behalf of the Committee, reports upon the
transactions of the Association since the previous Annual General Meeting, (c) to elect the Officers and
Zone Leaders of the Association as prescribed in Rules 14.2 and 14.3, (d) to receive and consider
statements submitted by the Association in accordance with the Act. 7.6 The
Annual General Meeting may transact special business of which notice is given
in accordance with these rules. Ordinary General Meetings 8 Ordinary
General Meetings of the Association may be held at such times and at such
places as determined by the Committee, and where, but for this clause, more
than fifteen months would elapse between Annual General Meetings, the
President shall convene an Ordinary General Meeting before the expiration of
that period. Special General Meetings 9.1 The President shall, on
the requisition in writing of one quarter of the total number of members,
convene a Special General Meeting of the Association. 9.2 The requisition for a
Special General meeting shall state the business proposed to be transacted at
the meeting and shall be signed by the members making the requisition and be
sent to the Secretary and may consist of several documents in a like form,
each signed by one or more of the members making the requisition. 9.3 If the President does not
cause a Special General meeting to be held within one month after the date on
which the requisition is sent to the Secretary, the members making the
requisition, or any of them, may convene a Special General Meeting to be held
not later than three months after that date. 9.4 A
Special General Meeting convened by members in pursuance of these rules shall
be convened in as nearly as possible the same manner as that in which
meetings are convened by the President and all reasonable expenses incurred
in convening the meeting shall be refunded by the Association to the persons
incurring the expenses. Notice of General
Meetings other than the Annual General Meeting 10.1 The Secretary of the
Association shall, at least fourteen days before the date fixed for holding a
General Meeting of the Association, cause to be sent to each member of the
Association at his address appearing in the Register of Members, a notice
stating the place, date and time of the meeting and the nature of the
business to be transacted at the meeting. 10.2 No business other than that
set out in the notice convening the meeting shall be transacted at the
meeting. 10.3 A member
desiring to bring any business before a meeting may give notice of that
business in writing to the Secretary, who shall include that business in the
notice calling the next General Meeting after receipt of the
notice. Proceedings at General
Meetings 11.1 All business that is
transacted at a Special General Meeting and all business that is transacted
at the Annual General Meeting with the exception of that specially referred
to in these rules as being the ordinary business of the Annual General
Meeting shall be deemed to be special business. 11.2 No item of business shall
be transacted at a General Meeting unless a quorum of members entitled under
these rules to vote is present during the time when the meeting is
considering that item. 11.3 One quarter of the total
number of members present in person or ten persons, whichever is the lesser
number, shall constitute a quorum for the transaction of the business of a
General Meeting. 11.4 If, within half an hour
after the appointed time for the commencement of a General Meeting, a quorum
is not present, the meeting if convened as a Special General Meeting, shall
lapse, and in any other case shall stand adjourned to the same day in the
next week at the same time, and (unless another place is specified by the
Chairman at the time of the adjournment or by written notice to members given
before the day to which the meeting is adjourned) at the same place, and, if
at the adjourned meeting a quorum is not present within half an hour after
the time appointed for the commencement of the meeting, the members present
(being not less than three) shall be a quorum. 11.5 The President, or in his
absence, a Vice-President,
shall preside as Chairman at each general meeting of the Association. 11.6 If the President and the
Vice-Presidents are absent from a General Meeting, the members present
shall elect one of their number to preside as Chairman at the meeting. 11.7 The Chairman of a General
Meeting at which a quorum is present may, with the consent of the meeting,
adjourn the meeting from time to time and place to place, but no business
shall be transacted at an adjourned meeting other than the business left
unfinished at the meeting at which the adjournment took place. 11.8 Where a meeting is
adjourned for 14 days or more, a like notice of the adjourned meeting shall
be given as in the case of the General Meeting. 11.9 Except as provided in
Rules 11.1 and 11.2, it is not necessary to give notice of an adjournment or
of the business to be transacted at an adjourned meeting. 11.10 A question arising at a
General Meeting of the Association shall be determined on the voices unless a
show of hands or a division is demanded by any member. 11.11 Unless before or on the
declaration of the voices or the show of hands as the case may be, a
division, the results of each of which shall be recorded in the Minute Book,
is so demanded, a declaration by the Chairman that a motion has, whether on
the voices or on a show of hands, been carried or carried unanimously or
carried by a particular majority or lost, and an entry stating the outcome in
the Minute Book of the Association, is evidence of the fact, without proof of
the number or proportion of the votes recorded in favour of, or against, that
motion. 11.12 Upon any question arising
at a General Meeting of the Association, a member has one vote only. 11.13 All votes shall be given
personally, and votes by proxy shall not be permitted. 11.14 A motion shall not be
carried unless a majority of those voting vote in favour of the motion, and
the Chairman shall have a deliberative vote only. 11.15 If at a meeting a division
on any question is demanded by not less than two members, it shall be taken
at that meeting in such manner as the Chairman may direct. 11.16 A
division that is demanded on the election of a Chairman or on a question of
an adjournment shall be taken forthwith and a division that is demanded on
any other question shall be taken at such time before the close of the
meeting as the Chairman may direct. Financial Members 12 A
member other than a Life Member or an Honorary Life Member shall not be a financial
member for a particular financial year until the prescribed annual
subscription for that year has been paid to the Treasurer, and a person that
is not a financial member, or a Representative of a Member Body that is a
financial member, shall not move or second motions or vote at a General
Meeting, nor be an Officer or Zone Leader of the Association. Committee of Management 13.1 The affairs of the
Association between General Meetings shall be managed by a Committee
of Management constituted as provided in Rule 13.3. 13.2 The Committee: (a) shall,
subject to resolutions of General Meetings, control and manage the business
and affairs of the Association; (b) may, subject to these
rules, the regulations and the Act, exercise all
such powers and functions as may be exercised by the Association other than
those powers and functions that are required by these rules to be exercised
by General Meetings of the members of the Association; and (c) subject to these rules,
the regulations and the Act, has power to
perform all such acts and things as appear to the Committee to be essential
for the proper management of the business and affairs of the
Association. 13.3 The
Committee shall consist, in terms of the definitions in Rules 14.1 and 14.2,
of the five Officers of the Association and the Zone Leaders. There shall be
eight Zones, except that the number of Zones may be fixed at a number other
than eight, but not greater than ten, for the year in which the Annual
General Meeting is held only, by a resolution of the Annual General Meeting
in that year. 13.4 Each member of the
Committee shall, subject to these rules, hold office from the close of the
Annual Meeting at which his election is declared until the close of the next
Annual General Meeting, but is eligible for re-election. 13.5 A
Returning Officer, not being a member of the Committee or a candidate for election
to the Committee, shall be appointed by the Committee, and such Returning
Officer need not be a member of the
Association. Officers of the
Association 14.1 The Officers of the
Association shall be: (a) a
President, (b) a Senior Vice-President, (c) a Junior Vice-President, (d) a Secretary, and 14.2 The
Officers shall be financial members of the Association elected at each Annual
General Meeting, in the order in which they are listed in Rule 14.1, by
secret preferential ballot with optional marking of preferences using the
counting method that was prescribed for elections to the Australian House of
Representatives in 1996. Candidates may nominate themselves or be nominated
by a single proposer only. 14.3 The Zone Leaders of the
Association shall be financial members of the Association, or Representatives
of Member Bodies, that are elected, one for each Zone, by separate successive
election by each Annual General Meeting, immediately after the election of
the Office-bearers and by the same system of ballot and vote counting. If
fewer Zone Leaders are elected than the prescribed number of Zones, or if
Zone Leaders subsequently wish to change to a different Zone, the Committee
may allocate a Zone Leader to a different Zone, or to a group of Zones. The
Zone Leaders shall report to the Committee for responsibilities it assigns to
them in their Zone or group of Zones. Each Zone shall be a contiguous area in
which members reside, and its boundaries shall be determined by the
Committee, subject to any resolution of a General Meeting. 14.4 The Officers of the
Association shall be the Executive Officers of the Committee, and they may
jointly, subject to resolutions of General Meetings and the Committee,
control and manage the affairs of the Association between Committee meetings
but, if some Officers are unavailable, the quorum for such decisions shall be
three Officers, one of whom shall be the President. 14.5 Each Officer of the
Association and each Zone Leader shall, subject to these rules, hold office
from the close of the Annual General Meeting at whch he was elected until the
close of the Annual General Meeting next after the date of his election, but
is eligible for re-election. 14.6 The
office of an Officer of the Association or a Zone Leader shall become vacant
if the holder of the office: (a) dies, (b) ceases to be a member of
the Association (a sufficient cause for the vacancy in the case of an
Officer), or a Representative of a Member Body, (c) becomes insolvent under
administration within the meaning of the Companies (Victoria) Code. (d) ails to attend three
consecutive meetings of the Committee following which either the Committee or
a General Meeting resolves that his office be declared vacant, or (e) resigns his office by
notice in writing given to the Secretary. 14.7 If a
casual vacancy occurs in the office of an Officer of the Association or a
Zone Leader it shall be filled on an acting basis by the Committee from among
the members until the next General Meeting, which shall then fill such
vacancy from among the 14.8 An
Officer or a Zone Leader may stand for a casual vacancy in an office without
prejudicing the tenure of his office if he is unsuccessful, but on being
elected to that vacant office he shall cease to hold the office he previously held. 14.9 No person shall hold more than one office
or Zone Leader position concurrently. Proceedings of the
Committee 15.1 The Committee shall meet
at least three times in each year at such places and such times as the
Committee may determine. 15.2 Special meetings of the
Committee may be convened by the President, or requisitioned by any three
members of the Committee by notice in writing addressed to the Secretary, who
shall promptly post a notice of the meeting to Committee
members. 15.3 An absolute majority of
the members of the Committee shall constitute a quorum for the transaction of
the business of a meeting of the Committee, but that quorum shall include
either the President or three Officers. 15.4 No business shall be transacted
by the Committee unless a quorum is present and if within half an hour of the
time appointed for the meeting a quorum is not present the meeting shall
stand adjourned to the same place and at the same hour of the same day in the
following week unless the meeting was a Special Meeting in which case it
shall lapse. 15.5 Questions arising at a
meeting of the Committee or of any sub-committee appointed by the Committee
shall be decided by a majority vote on a show of hands, but if a division is
called by any member the results of the division shall be recorded in the
minutes of the meeting. 15.6 Each member present at a
meeting of the Committee or of any sub-committee appointed by the Committee
(including the person presiding at the meeting) is entitled to one vote only
and, in the event of an equality of votes on any question, the question shall
be resolved in the negative. 15.7 Notice of each committee
meeting shall be served on each member of the Committee at least five days
before the meeting. 15.8 Subject
to Rule 14.4 the Committee may act notwithstanding any vacancy
on the Committee. Observers 16 Observers
may, at the discretion of the Chairman, but subject to resolutions of the
Committee or a General Meeting, attend and be heard at General and Committee
meetings. The Committee may invite visitors or other suitable persons to
attend General or Committee Meetings as
observers. Secretary 17.1 The Secretary of the
Association shall keep minutes of the resolutions and proceedings of each
General Meeting and each Committee Meeting together with a record of the
names of persons present at committee meetings. 17.2 The Secretary shall deal
with all correspondence concerning the Association and shall attend to
day-to-day matters of administration as directed by the Committee. 17.3 The
Secretary shall arrange all meetings and notify members of the time, date,
venue and agenda of meetings. Treasurer 18.1 The Treasurer of the
Association: (a) shall
collect and receive all moneys due to the Association and shall not make
payments unless authorized by the Association; and (b) shall keep correct
accounts and books showing the financial affairs of the Association with full
details of all receipts and expenditure connected with the activities of the
Association. 18.2 The accounts and books referred to in Rule
18.1 shall be available for inspection by members. 18.3 The Treasurer shall keep the Register of
Members and other information referred to in Rule
5.1. Director 19 The
Committee or the Association may employ one or more persons that are not
members and pay them as it sees fit. The senior ranking of such persons shall
be the Director of the Association and may attend and speak at any meeting
unless the meeting requires that he absent himself from all or part of that
meeting. The Director or other employee shall not vote on any
question. Cheques 20 Each
cheque, draft, bill of exchange, promissory note and other negotiable
instrument shall be signed following authorization by the Committee in each
case by any two of three officers appointed for the purpose by the
Committee. Seal 21.1 The Common Seal of the
Association shall be kept in the custody of the Secretary. 21.2 The
Common Seal shall not be affixed to any instrument except by the authority of
the Committee, and the affixing of the Common Seal shall be attested by the
signatures of either of two members of the Committee, or of one member of the
Committee and the Public Officer of the Association. Referendums 22 A
referendum of all members on any question other than the alteration of these
rules shall be held by postal ballot within 21 days of the written
requisition of one quarter of the financial members, the Committee, or the
President supported by another Officer. If a three-fifths majority of the
votes received within 14 days of posting the ballot-papers is in favour of
the question the result shall be binding unless and until reversed by a
subsequent General Meeting. Notices 23.1 A notice may be served by or
on behalf of the Association upon any member either personally or by sending
it by post to the member at his address shown in the Register of Members. 23.2 Where a
document is properly addressed, pre-paid and posted to a person as a letter,
the document shall, unless the contrary is proved, be deemed to have been
given to the person at the time at which the letter would have been delivered
in the ordinary course of the post. Dissolution, Winding Up
or Cancellation 24.1 In the event of the
dissolution, the winding up or the cancellation of the incorporation of the
Association, any and all assets remaining after full settlement of all just
debts and liabilities incurred by the Beaumaris Conservation Society
Incorporated shall be given or transferred to some other institution or
institutions having objects similar to the objects of the Beaumaris
Conservation Society Incorporated, which objects shall prohibit the
distribution of its income and property amongst its members to an extent at
least as great as is imposed on the Beaumaris Conservation Society
Incorporated under these rules of incorporation. 24.2 Any
dissolution or winding up of the Association shall be by a vote of its members
at a meeting duly called for the purpose, and the institution or institutions
to which the assets remaining, referred to in Rule 24.1, shall be given or
transferred shall be determined by a resolution carried at that meeting; but
if that meeting does not decide by a majority vote who shall receive such
funds, and provided the requirements of Rule 24.1 are met, the funds shall be
paid to the Port Phillip Conservation
Council Incorporated; except that if that organization declines to
receive the funds, or it no longer exists, the funds shall be paid to the Australian Conservation Foundation Incorporated,
except that if that organization declines to receive the funds, or it no
longer exists, the funds shall be donated to the municipal council that
includes the greatest part of Beaumaris, to spend for conservation
purposes. Custody of Records 25 Except
as otherwise provided in these rules, the Secretary shall keep in his custody
or under his control all books, documents and securities of
the Association. Funds, and the
Not-for-Profit Basis of the Association 26 The
funds of the Association shall be derived from annual subscriptions,
donations and such other sources as the Committee determines. The funds,
income, and assets of the Association are to be applied solely towards
achieving the aim and objectives of the Association, and are not to be paid
or distributed for their profit to any member or members, or used to give any
pecuniary advantage to any member or members. Nothing in this Clause shall
prevent the re-imbursement to members of out-of-pocket expenses incurred as
part of their activities as members, Officers or Zone Leaders of the Association. Regulations 27 The
Committee may make serially-numbered Regulations, not
inconsistent with these rules, that shall, upon being included in minutes
confirmed by a subsequent Committee Meeting, have binding force on the
Association, and that may not be altered or rescinded except by a General
Meeting or a referendum. Alteration of Rules, and
Statement of Purposes 28 These Rules and the
Statement of Purposes of the Association shall not be altered except in
accordance with the Act. ---------------------------------------- Appendix 1 Beaumaris Conservation
Society Inc. (Formerly Beaumaris
Tree Preservation Society 1953-70)
Membership Application The Treasurer, I apply to join Beaumaris
Conservation Society Inc., for 1996-97*, in the membership class for which I
have entered the subscription payable below. I agree to be bound by the Rules
of the Association for the time being in force. Signature of Applicant .............................................................................
Date ..................................199 .....
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